User Accounts
In this section:
Accounts
The more people have access to create content, the more up-to-date and interesting your website will be to those visiting. A KiwiSchools website can have as many users as you need.
To edit any content on a KiwiSchools site, users need to have a user account.
3 things are required for an account:
- Unique user name – This is usually a first and last name. The user name is used to log in and is how the user's name will be displayed on the website.
- Unique email address – An email address is required to send notification messages like automatic password recovery emails.
- Password – This is required for security reasons. Without a strong password, anyone could create, edit or delete content as you.
Further to these basic requirements, users have different roles which give different permissions. By default there are three different roles:
- Site Admin – Can create and edit all possible content on the site and add or remove other users. Schools usually only want one or two users to be in charge of most of the content. (Usually but not necessarily has the Teacher role at the same time.)
- Teacher – A regular user. Can create and edit blogs, daily notices, calendar events, photos, videos and intranet pages. The staff page automatically lists all users with the Teacher role.
- Class – Less permissions than Teacher. Can create and edit blogs only. A class list similar to the staff page can be automatically generated from users with the Class role.
When setting up your website for the first time we can set up all users at once if you provide a list of all users in spreadsheet format. See the Specifications page for further details.
Profile pages
All users have a profile page that displays the user's profile picture, details and any recent blog posts.
You can see your own profile using the 'My profile' link on the user menu.
User details and profile picture can be changed on the edit tab of the user's profile page. Site Admin users can edit any other user's profile as well as their own.
The video Updating your profile walks through the process of changing a user profile. Uploading a profile pic explains how to add a picture to your profile page.
Staff page
With all of the information kept in the user accounts, a KiwiSchools website will automatically generate an up to date staff page.
Categorising users and adding additional information is done on the Staff Information tab of the edit user page. The category and position fields are used on the staff page but other fields will only be displayed on the profile page.
Logging in
Logging in to your KiwiSchools site is straightforward. All sites should have a login box like the one pictured. The first field is for your user name. This is usually your first and last name. The second field is for your password.
By checking the 'Remember me' checkbox, you will not have to log in again using that computer until you choose to log out. This is not recommended on shared computers.
If you are unable to remember your user name or password.
Click the 'Request new password' link. Enter your user name or email address and a new password will be emailed to you. This will only work if you have an active account with a working email address.
If you do not receive an email, contact a Site Admin at your school. They will be able to change your account details or create a new account for you.
Logging out
To log out, click the 'Log out' link at the bottom of the user menu.
